Office Manager - Mercury Bay Area School – Whitianga

Job Summary

Job Description

About our School Office Manager role in Whitianga

As our Office Manager, you are the face and voice of our school. No two days are the same! You will manage day-to-day administrative operations, support our leadership and teaching staff, and serve as the main point of contact for our students, staff, whānau, and wider community stakeholders.

• Hours: 40 hours per week (7.45am to 4.15pm daily). Will be required to work up to one week of each term holiday as well as two weeks before school commences each year and one week following the closure of the school year.
• Payment: Grade 4 – NZ Area Schools’ Support Staff Collective Agreement.

What You’ll Be Doing:

• Working with a small team to provide a warm, empathetic, and professional welcome to students, whānau, visitors, and contractors.
• Overseeing daily office operations, student attendance systems, enrolments and general administrative workflows.
• Oversight of EOTC applications using Schoolbridge.
• Managing front-of-house communications, including phone queries, emails, and school notices.
• First aid support for our students and occasionally staff.
• Supporting school leadership and staff with scheduling, events, and administrative tasks.
• Responding calmly and proactively to the everyday surprises that come with a thriving school environment.

What We’re Looking For:

People First: Exceptional interpersonal skills—you are genuinely warm, friendly, approachable, and patient.

Proactive & Efficient: A sharp eye for detail, strong problem-solving skills, and the ability to anticipate needs before they arise.

A Calm Navigator: Comfortable multi-tasking in a fast-paced environment while maintaining composure and confidential discretion.

Community-Minded: Comfortable building strong, respectful relationships with students, staff, and whānau.

Tech-Savvy: Proficient with school management systems (or quick to learn new software), Microsoft Office/Google Workspace, Schoolbridge and general office technology.

How to Apply

If this sounds like you, we’d love to hear from you! Please send your CV, cover letter and a completed application form to: Karin Farrelly, farrellyk@mbas.ac.nz

Closing date: Monday 28th October 3pm. 

Please download the job description and application form below.

Related listings

• Mercury Bay Area School – MBAS